Sharing or Viewing a Nexus365 Calendar in Outlook 2016

Outlook calendars can be shared between internal users so you can see the detailed content of another users calendar. While Outlook 2016 (and it’s predecessors) offers a quick way to do this via the right click ‘Share‘ menu, this sometimes just does not work.

If you are struggling to share your calendar with someone, or wish someone to share their calendar with you, then both the sharing user and the viewing user need to follow these quick and easy steps:

Sharing your calendar (The sharing user/owner)

  1. Open Outlook 2016
  2. Select the calendar icon, in the bottom left section of the screen
  3. On the right, under ‘My Calendars’, right-click the calendar you want to share
  4. Select ‘properties’
  5. Select the ‘permissions’ tab
  6. Click ‘add…’
  7. Search for the name of the person you want to share the calendar with, and double-click their name
  8. Ensure that they are in the box at the bottom, then click ‘Ok’
  9. Set the permission level for; Read, Write, Delete items and other. Pre-defined permission levels can be found by clicking the drop-down list next to ‘permission level:’
  10. Click ‘Ok’ to save settings

Viewing a shared calendar (The viewer)

  1. Select the calendar icon, in the bottom left section of the screen
  2. Click the ‘Home’ tab, that is located on the top banner of the screen, to the right of the ‘File’ tab
  3. Click on ‘Open Calendar’, which will open a drop-down list with further options
  4. Click on ‘From Address Book’
  5. Search for, and click on the name of the person you wish to add.
  6. Make sure that the person name is in the box at the bottom of the window, to the right of the ‘Calendar ->’ button
  7. Click ‘Ok’ to add that person’s name